The Open Compute Foundation’s [Board of Directors] approves the formation of the Open Compute Projects, reviews the charters for each project and can appoint the initial Project Committee chairs (PCC) also know as Project Leads and the initial Incubation Committee (IC) Representative.
The OCP Community requires a standard by which the project communities can govern themselves with oversight from the OCP Foundation and its employees.
Project Leads and the Incubation Committee Representatives are elected by the community for a period of 2 years.
No one organization can have more than 3 people* in a leadership position at any one given time and no one person can hold more than one leadership position at a time. (Leadership positions are defined as Board Director Seat, Incubation Committee Representative, Project Lead, and the leader of an approved OCP Regional Community)
- these seats are dependent on membership level some restrictions apply.
Project Leads will be elected for a term of (2) years.
Current Term is June 2016 to June 2018.
The Chair and Vice Chair positions on the IC will continue to be appointed positions. The OCP Foundation Board will appoint these positions and are excluded from leadership limits.
The remaining Incubation Committee Representative seats will be elected positions for two (2) year terms.
An exception was the 2014 - 2017 term. This was a three (3) year term and an exception to the two (2) year term limits.
Who is eligible?
To be eligible to serve as a project lead or IC representative the following must apply:
All OCP Corporate Members are eligible to nominate someone from their organization to become an OCP Project Lead.
Community Level Corporate Members are eligible to nominate someone from their organization if their organization has made a contribution to OCP.
An individual nominated to become an IC Representative must belong to a Silver, Gold or Platinum Level Member*.
- No one person can hold more than one leadership position at any given point in time regardless of membership level.
- Organizations can only hold one seat at a time on each individual governing body at a time
- Organizations who can hold more than one leadership positions, these positions need to be split across the governing bodies.
Leadership position is defined as-Project Lead, Incubation Committee Representative (excludes Chair and Vice Chair), Board of Directors and leaders of approved Regional OCP Communities Leadership positions are not appointed or given to individuals or organizations based on their membership level, but must go through the nomination and election process. The limitations for the number of leaders per organization is based on membership levels.
Typically the nomination phase opens 6 weeks prior to the expiration of term.
A blog post will be published on the OCP Website when the nomination phase opens. In that post a webform link will be included. To nominate someone for a position, open the link and answer the questions. The webform will not be available until that phase of the election is open.
To vote for a project lead individuals must belong to an OCP Corporate Member company. Foundation Employees and OCP Board of Directors are also eligible to vote for the Project Leads.
To vote in an IC election an organization must be a Silver, Gold or Platinum Member.
Based on the organization's corporate membership level it will be given a set number of voting keys. The members organization will determine which individuals the keys will be sent to. The Foundation will reach out to the point of contact listed on its membership agreement to confirm who will be sent the voting keys. Silver members will receive 1 key; Gold members will receive 2 keys; Platinum members will receive 3 keys.
More information on the voting process for the IC can be found at: http://www.opencompute.org/wiki/Governance/ICVoting
If an OCP project lead (PL) or IC representative (ICR) resigns from their position prior to the end of the term or if they can no longer fulfill their duties then organization that the PL or ICR belongs to can put a name or names forward to replace the person who is stepping down. The IC will then vote to accept this replacement or not. If the IC accepts the replacement or picks the replacement from a group of names put forward them there will be no special election and the replace will hold the seat for no more than one (1) year or until the next election whichever is shorter. If the IC rejects the replacement then a special election will be called. Whomever wins the special election, should one be initiated, will hold the position until the next election.
There are no current special elections underway.
Upcoming Election Timelines
Regular Election - Summer 2018
Nomination Process to begin June, 2018
Voting Process to begin July, 2018
Project Leads to be announced August, 2018
Voting Tool: Condorcet Internet Voting Service (CIVS)
CIVS is a free Internet voting service that makes it easy to conduct polls. Each voter ranks a set of possible choices. Individual voter rankings are combined into an anonymous overall ranking of the choices.
More information can be found at: http://www.cs.cornell.edu/andru/civs.html