Governance: Difference between revisions

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== Current Elections ==
= Purpose =


There are no elections taking place at this time.  The next scheduled election will in June 2016 for the OCP Project Leads.
The Open Compute Foundation’s [[http://www.opencompute.org/about/organization-and-board/ Board of Directors]] approves the formation of the Open Compute Projects, reviews the charters for each project and can appoint the initial Project Leads and the initial Incubation Committee (IC) Representative.
 
== Purpose ==
 
The Open Compute Foundation’s [[http://www.opencompute.org/about/organization-and-board/ Board of Directors]] charters the Open Compute Projects, appoints the initial Project Committee chairs (PCC) also know as Project Leads.


The OCP Community requires a standard by which the project communities can govern themselves with oversight from the OCP Foundation and its employees.
The OCP Community requires a standard by which the project communities can govern themselves with oversight from the OCP Foundation and its employees.
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Project Leads and the Incubation Committee Representatives are elected by the community for a period of 2 years.   
Project Leads and the Incubation Committee Representatives are elected by the community for a period of 2 years.   


No one organization can have more than 3 people* in a leadership postition at any one given time and no one person can hold more than one leadership position at a time.  (Leadership positions are defined as Board Director Seat, Incubation Committee Representative, Project Lead, and the leader of an approved OCP Regional Community)
*these seats are dependent on membership level some restrictions apply.


== Terms ==
== Terms ==
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=== Project Leads ===
=== Project Leads ===


PCC/Project Leads will be elected for a term of one (1) year, except for the 2014-2016 term.  This will be a two (2) year term and an exception to the one (1) year term.
Project Leads will be elected for a term of two years.


* August 2014 - July 2016
Current Term is August 2016 to August 2018.


=== Incubation Committee ===
=== Incubation Committee ===


The Chair and Vice Chair positions on the IC will continue to be appointed positions.   
The Chair and Vice Chair positions on the IC are appointed positions.   
The OCP Foundation Board will appointed these positions and are excluded from leadership limits.
The OCP Foundation Board will appoint these positions and are excluded from leadership limits.


The remaining  8 seats will be elected positions for 1 year term with the exception of the 2014 - 2016 term.  This will be a two (2) year term and an exception to the one (1) year term limits.
IC Representatives will be elected for a term of two years.


* April 14 through March 16
Current Term is August 2017 to August 2019.


== Who is eligible? ==
== Who is eligible? ==


As of 20 March 2014 - To be eligible to serve as a project lead the following must apply:
To be eligible to serve as a project lead or IC representative the following must apply:


=== Project Leads ===
=== Project Leads ===


* All OCP Individual and Corporate Members are eligible to become an OCP Project Lead.
All OCP Corporate Members are eligible to nominate someone from their organization to become an OCP Project Lead.
 
=== IC ===


* Individual must belong to a Silver, Gold or Platinum Corporate Member organization
Community Level Corporate Members are eligible to nominate someone from their organization if their organization has made a contribution to OCP.


=== Incubation Committee Representative ===


An individual nominated to become an IC Representative must belong to a Silver, Gold or Platinum Level Member.


Limitations included:
===Limitations===


* Silver Members can hold no more than 1 leadership position at any given point in time.
* No one person can hold more than one leadership position at any given point in time regardless of membership level.
* Gold Members can hold no more than 2 leadership positions at any given point in time.
* Organizations can only hold one seat at a time on each individual governing body.
* Platinum Members can hold no more than 3 leadership positions at any given point in time.
* No one person can hold more than one leadership position at any given point in time.
* Organizations can only hold one seat at a time on each individual governing body at a time and for those organizations who can hold more than one position leadership these positions would be need to be split across the governing bodies.


(Example - Platinum members with 3 positions could potentially have someone on the Board, The IC, and as a Project Lead, but could not have 2 positions on any one governing body.  The only exception would be for a project lead spot and in that case 2 members of an organization could be project leads but would have to co-lead with an individual of a qualifying  member organization.  In this case a project co-lead counts as .5 persons, but 2 people from the same organization can not lead a project together or lead 2 of the project teams individually)
==Nominations ==


'''Please note:'''
Typically the nomination phase opens 6 weeks prior to the expiration of term.


Leadership position is defined as-Project Lead, Incubation Committee Seat (excludes Chair and Vice Chair), Board of Directors and leaders of approved Regional OCP Communities ''(effective 1 Sep 2014)''
A blog post will be published on the OCP Website when the nomination phase opens. In that post a webform link will be included.  To nominate someone for a position, open the link and answer the questions. The webform will not be available until that phase of the election is open.
Leadership positions are not appointed or given to individuals or organizations based on their membership level, but must go through the nomination and election process. The limitations for the number of leaders per organization is based on membership levels.


== How does nominations work? ==
== Voting ==


When the nomination phase opens up a webform link will be included.  Just open the link and answer the questions. The webform will not be available until that phase of the election is open.
=== Project Lead Elections ===


== Who can vote? ==
To vote for a project lead individuals must belong to an OCP Corporate Tiered Member company. Foundation Employees and OCP Board of Directors are also eligible to vote for the Project Leads.


=== Project Leads ===
=== Incubation Committee Elections  ===


Anyone who is a member (either individual or corporate) of the project along with the OCP Board.
To vote in an IC election an organization must be a Silver, Gold or Platinum Member.


To be considered an individal member of the project you must create a profile and sign the membership agreement. 
Based on the organization's corporate membership level it will be given a set number of voting keys. The members organization will determine which individuals the keys will be sent to.  The Foundation will reach out to the point of contact listed on its membership agreement to confirm who will be sent the voting keys. Silver members will receive 1 key; Gold members will receive 2 keys; Platinum members will receive 3 keys.  
 
You can login using your open ID or by creating a new profile. The email you use on your profile is the one your voting key will be sent to.  Please make sure to keep your profile email up to date.
 
If your organization is already an OCP member then please sign the individual membership agreement and build your profile using your organizational email address.  '''IMPORTANT''' - Your corporate membership agreement will take precedence over the individual one.
 
Your profile must be created one week prior to the election.
 
To create your profile  go to: http://www.opencompute.org//Security/login?BackURL=/account/
 
'''Exceptions:'''  To be fair to all organizations and individuals no one organization can have more than 10% of the total vote.
 
=== IC ===
 
To vote in an IC election your company must be a Silver, Gold or Platinum Member.
 
Based on your companies membership level you will be given a number of voting keys per company. Silver members will receive 1 key; Gold members will receive 2 keys; Platinum will receive 3 keys.
 
Those voting must also create a membership profile.  Please note that the company membership takes priority over the individual one.


More information on the voting process for the IC can be found at: http://www.opencompute.org/wiki/Governance/ICVoting
More information on the voting process for the IC can be found at: http://www.opencompute.org/wiki/Governance/ICVoting
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== Special Circumstances ==
== Special Circumstances ==


If an OCP project lead resigns from their position prior to the end of the term or if they can no longer fulfill their duties then the OCP project community will vote on the interim project lead.
If an OCP project lead or IC representative resigns from their position prior to the end of the term or if they can no longer fulfill their duties then organization that the project lead or IC representative belongs to can put a name or names forward to replace the person who is stepping down.  The IC will then vote to accept or reject this replacement.  If the IC accepts the replacement or picks the replacement from a group of names put forward there will be no special election and the replacement will hold the seat until the next election whichever is shorter.  If the IC rejects the replacement then a special election will be called.  
   
   
* [[C&I Project Special Election]]
* [[Storage Project Special Elections]]
== Past Elections ==
* January - June 2014 - Project Lead elections - http://www.opencompute.org/wiki/Governance/ProjectLeadElectionsJan2014
== Upcoming Election Timelines ==
== Upcoming Election Timelines ==


=== IC Elections ===
=== Project Leads ===


June 2014 - May 2016 - Elections
Regular Election - Summer 2018


- 10 Mar 2016 - Call for Nominations Starts
Nomination Process to begin June, 2018
-  2  May 2016 - Call for Nominations Ends
-  5  May Begin Verification Process
-  28  May 2016 - Publish list
-  28  May 2016 - Testimonial Phase Starts
-  6  June 2016 - Testimonial Phase Ends
-  9  June 2016 - Voting Phase Begins
-  27 June 2016 - Voting Phase Ends
-  30 June  2016 - New IC Announced     
 
Updated: Board to agreed to extend the 2014-2015 term to 2016 announcement can be found on the OCP Blog at: http://www.opencompute.org/blog/ocp-leadership-terms-extended-to-2016/
Updated: Based on the Tiered membership announcement --[[User:Admin|Admin]] ([[User talk:Admin|talk]]) 14:48, 23 April 2014 (CDT)
Updated: We are verifying all member contributions.  Adjusted timeline --[[User:Admin|Admin]] ([[User talk:Admin|talk]]) 09:46, 31 March 2014 (CDT)
Updated: Needed Tiered Membership to be rolled out completely before this election can take place.  - --[[User:Admin|Admin]] ([[User talk:Admin|talk]]) 13:47, 10 February 2014 (CST)
Updated: Tiered Membership details will be finalized on 21 March.  Due to the delay we have extended the nomination phase. --[[User:Admin|Admin]] ([[User talk:Admin|talk]]) 10:58, 20 March 2014 (CDT)
Updated: Verifying membership levels of all nominees
 
=== Project Leads ===


August 2014 - July 2016 Elections
Voting Process to begin July, 2018


- 7 July 2016 - Call for Nominations Starts
Project Leads to be announced August, 2018
- 18 July 2016 - Call for Nominations Ends
- 21 July 2016 - Publish list
- 22 July 2016 -  Testimonial Phase Starts
- 5 August 2016 - Testimonial Phase Ends
- 7 August 2016  - Voting Phase Begins
- 21 August 2016 - Voting Phase Ends
- 22 August 2016 - New Leads Announced


=== Incubation Committee Representatives ===


Update:  Board agreed to extend the 2014-2015 term to 2016.  Announcement can be found on the OCP Blog at: http://www.opencompute.org/blog/ocp-leadership-terms-extended-to-2016/
Regular Election - Summer 2019


== Voting Tool: Condercet Internet Voting Service (CIVS) ==
Nomination Process to begin June, 2019


CIVS is a free Internet voting service that makes it easy to conduct polls. Each voter ranks a set of possible choices. Individual voter rankings are combined into an anonymous overall ranking of the choices.
Voting Process to begin July, 2019


More information can be found at: http://www.cs.cornell.edu/andru/civs.html
IC Representatives to be announced August, 2019

Revision as of 16:26, 5 October 2017

Purpose

The Open Compute Foundation’s [Board of Directors] approves the formation of the Open Compute Projects, reviews the charters for each project and can appoint the initial Project Leads and the initial Incubation Committee (IC) Representative.

The OCP Community requires a standard by which the project communities can govern themselves with oversight from the OCP Foundation and its employees.

Project Leads and the Incubation Committee Representatives are elected by the community for a period of 2 years.


Terms

Project Leads

Project Leads will be elected for a term of two years.

Current Term is August 2016 to August 2018.

Incubation Committee

The Chair and Vice Chair positions on the IC are appointed positions. The OCP Foundation Board will appoint these positions and are excluded from leadership limits.

IC Representatives will be elected for a term of two years.

Current Term is August 2017 to August 2019.

Who is eligible?

To be eligible to serve as a project lead or IC representative the following must apply:

Project Leads

All OCP Corporate Members are eligible to nominate someone from their organization to become an OCP Project Lead.

Community Level Corporate Members are eligible to nominate someone from their organization if their organization has made a contribution to OCP.

Incubation Committee Representative

An individual nominated to become an IC Representative must belong to a Silver, Gold or Platinum Level Member.

Limitations

  • No one person can hold more than one leadership position at any given point in time regardless of membership level.
  • Organizations can only hold one seat at a time on each individual governing body.

Nominations

Typically the nomination phase opens 6 weeks prior to the expiration of term.

A blog post will be published on the OCP Website when the nomination phase opens. In that post a webform link will be included. To nominate someone for a position, open the link and answer the questions. The webform will not be available until that phase of the election is open.

Voting

Project Lead Elections

To vote for a project lead individuals must belong to an OCP Corporate Tiered Member company. Foundation Employees and OCP Board of Directors are also eligible to vote for the Project Leads.

Incubation Committee Elections

To vote in an IC election an organization must be a Silver, Gold or Platinum Member.

Based on the organization's corporate membership level it will be given a set number of voting keys. The members organization will determine which individuals the keys will be sent to. The Foundation will reach out to the point of contact listed on its membership agreement to confirm who will be sent the voting keys. Silver members will receive 1 key; Gold members will receive 2 keys; Platinum members will receive 3 keys.

More information on the voting process for the IC can be found at: http://www.opencompute.org/wiki/Governance/ICVoting

Special Circumstances

If an OCP project lead or IC representative resigns from their position prior to the end of the term or if they can no longer fulfill their duties then organization that the project lead or IC representative belongs to can put a name or names forward to replace the person who is stepping down. The IC will then vote to accept or reject this replacement. If the IC accepts the replacement or picks the replacement from a group of names put forward there will be no special election and the replacement will hold the seat until the next election whichever is shorter. If the IC rejects the replacement then a special election will be called.

Upcoming Election Timelines

Project Leads

Regular Election - Summer 2018

Nomination Process to begin June, 2018

Voting Process to begin July, 2018

Project Leads to be announced August, 2018

Incubation Committee Representatives

Regular Election - Summer 2019

Nomination Process to begin June, 2019

Voting Process to begin July, 2019

IC Representatives to be announced August, 2019